VACANCY ANNOUNCEMENT: EXECUTIVE ASSISTANT IN THE EMBASSY OF RWANDA TO THE NORDICS

An opportunity has arisen for an experienced professional to join the Embassy of Rwanda to the Nordics as the Executive Assistant to the Ambassador. The position will be for one year, with possibility of extension. A 6-month probation period will be applied.  

ABOUT THE ORGANISATION:

The Embassy of the Republic of Rwanda to the Nordics is mandated to represent Rwanda in Sweden, Denmark, Finland, Norway, and Iceland and to strengthen and enhance the bilateral and economic relations, and friendships with these Nordic countries. The embassy provides services to Rwandan nationals living in and visiting these countries as well as to nationals of the Nordic countries visiting, working, and investing in Rwanda.

ABOUT THE ROLE:

This is a full-time, which will be for one year, with possibility of extension.

The main responsibilities of the Executive Assistant will include:

• Maintaining and coordinate the schedule/Agenda of the Ambassador: scheduling, coordination, and travel planning, conference registrations,  (program, visa, hotel booking, air tickets, etc.).
• Providing all relevant briefings in advance of the Ambassador’s engagements (meetings, conferences, events, …)
• Processing outgoing emails / Correspondence drafting letters and documents as well as maintain relations with all partners of the Embassy.
• Maintain up-to-date contacts list across Sweden Government, diplomatic missions and external stakeholders as well as other countries in the jurisdiction.
• Assist in preparing official visits for Rwandan Government officials traveling to the Nordics and do related correspondences (e.g., informing MFAs, booking of the VIP lounge, etc)
• Preparing content and follow-up of strategic meetings and minutes taking
• Assist in maintaining contact and organizing events with Friends of Rwanda
• Regular updating (at least quarterly) of the country briefs.
• In charge of archiving of all official documents in both hard and soft versions
• Preparing speeches, presentations, lectures
• Assist in promoting Rwanda using the embassy social media channels.
• Preparing activities periodic reports (weekly, monthly, quarterly, and annual) of the Embassy
• Performing research and presenting the results on given or self-initiated topics/projects.
• Seeking information and advising on influential think tanks/civil society organizations in the Nordics.
• Seeking information and advising on bilateral cooperation opportunities in the Nordic countries as well as advising on strategic partnerships and new projects.
• Assist the Ambassador in elaborating proposals and identifying strategic partnerships for Rwanda and for the embassy staff continuous capacity building.
• Assist by providing analysis and reporting of current political affairs in the Nordics.
• Event management and planning, working closely with colleagues.

DESIRED SKILLS AND EXPERIENCE:

• Bachelor’s degree or higher is desirable.
• Excellent communication skills – both written and verbal.
• Fluent in English and Kinyarwanda. Knowledge of Swedish and French are desirable.
• Conversant with international politics and relations
• Previous experience in proposal writing
• Previous experience in communication and use of social media
• Able to multi-task, prioritize work and meet tight deadlines.
• A good team player with a pro-active and enthusiastic attitude.
• Mature and confident approach to work and challenges – solution-oriented.
• Proficiency in Microsoft Office packages, including Word, Excel, and PowerPoint.
• Strong organizational skills, excellent attention to detail, and the ability to work independently.

If you meet the above criteria and are ready for a new challenge in a unique and exciting organization, please apply now.

Please apply by sending your cover letter and CV to: ambastockholm@minaffet.gov.rw by March 31^st 2024 (midnight deadline). Include at least 2 professional references in your application.

Only shortlisted candidates will be contacted.